Administrative Assistant

PHILIPPINE NATIONAL BANK (PNB) is hiring an Administrative Assistant for its branch located in Lucky Plaza, a key hub for the Filipino community in Singapore. This Permanent, Non-executive role is essential for maintaining the branch’s professional image and supporting its remittance and management functions.

Key Responsibilities

The role involves a blend of executive secretarial support, facility management, and financial processing:

Executive Support: Perform secretarial duties for the General Manager and record minutes for various branch committees and all-staff meetings.
Office & Facility Management: Ensure the cleanliness and orderliness of the Lucky Plaza office by overseeing contractual cleaners and office attendants. You will also manage orderly filing systems for all administrative documents.
Expense & Procurement Processing: Process payments and payables in accordance with guidelines to ensure timely settlement without unnecessary charges. You will also manage supply orders and procure materials from the best suppliers.
Reporting & Compliance: Monitor employee attendance and prepare monthly attendance reports. You will also assist in preparing regular monthly reports required by regulatory bodies and management.
Logistics & Remittance Support: Coordinate transportation and reservations for visiting VIPs. Additionally, you will provide operational assistance to the Remittance Section as requested by officers.

Required Qualifications & Experience

Experience: Requires 2 years of experience in administrative or secretarial roles, preferably within the Banking and Finance sector.
Skills: Strong organizational abilities, attention to detail for financial processing, and the ability to maintain professional standards in a high-traffic environment like Lucky Plaza.
Attributes: Reliability in handling confidential documents and the ability to work under the supervision of the Regulatory Compliance Officer and General Manager.