Library Assistant at School - Civica

Job Overview

Civica Pte. Ltd., a global GovTech software and digital solutions leader with more than 5,000 employees worldwide, is hiring enthusiastic, student-focused Library Assistants across Singapore schools. In this full-time contract role, you will play a central part in inspiring positive reading habits among students, managing day-to-day school library operations, administering book loans, shelving using the Dewey Decimal Classification (DDC) system, and organizing interactive literary activities with full training provided.

Key Responsibilities

• Manage circulation desk operations, including loan issues, book returns, and reservations for students, teachers, and school staff.
• Catalogue, label, jacket, and process newly acquired library resources promptly to prepare them for loan circulation.
• Shelve returned library materials accurately and carry out shelf-reading according to standard school library standards (Dewey Decimal Classification - DDC).
• Create engaging promotional reading displays, bulletin boards, and thematic exhibits aligned with the school curriculum and reading campaigns.
• Plan, coordinate, and execute interactive library activities, reading games, and storytelling sessions to encourage student readership.
• Assist students and teaching staff with book searches, reference queries, and navigation of the online library catalogue.
• Generate periodic operational reports tracking loan volumes, overdue records, lost items, and collection utilization statistics.
• Handle damaged or missing library materials through book repairs, reconditioning, or withdrawal processes.
• Participate in annual inventory stocktaking, collection audits, and weeding of aged materials.
• Maintain high library housekeeping standards, neat reading spaces, and clear, legible shelf signage.

Requirements & Qualifications

• Minimum 4 GCE 'O' Level passes, including English Language.
• No prior library experience required; full system and operational training will be provided.
• Familiar with basic Microsoft Office applications (Word, Excel, PowerPoint).
• Willingness and aptitude to learn modern digital Library Management Systems.
• Enjoy interacting warmly with children, teenagers, and educators in an educational setting.
• Strong interpersonal, verbal communication, and customer service skills.
• Comfortable working independently as well as collaboratively with school administrative teams.
• Physically capable of bending, stooping, lifting, and reaching to handle book shelving and physical collection maintenance.

Working Location & Terms

• Employment Type: Contract, Full Time.
• Job Level: Fresh/entry level.
• Location: Islandwide across school libraries in Singapore.