Marine Assistant / Marine Executive - MTM Ship Management

Job Overview

M.T.M. Ship Management Pte Ltd, a prominent international ship management company recognized for technical and operational excellence across global tanker and bulk fleets, is seeking a proactive and meticulous Marine Assistant / Marine Executive to join its shore-based operations team at 78 Shenton Way. This contract position provides direct operational and administrative support to Marine Managers and Superintendents, assisting with port state control compliance, vessel inspections, KPIs, and audit follow-ups.

Key Responsibilities

• Provide direct operational and administrative support to Marine Managers and Superintendents across daily vessel management workflows.
• Follow through on Port State Control (PSC), Flag State, and vetting inspection documentation and reports.
• Compile, track, and analyze monthly vessel performance data and operational KPIs.
• Complete, update, and review technical and operational Vessel Questionnaires (such as Q88 and HVPQ) for charterers and maritime authorities.
• Assist in preparing for internal and external safety/marine audits and systematically track post-audit corrective action items.
• Manage vessel certifications, statutory compliance filings, and routine operational correspondence with shipboard officers.
• Handle general day-to-day administrative matters supporting the marine department.

Requirements & Qualifications

• Minimum GCE 'O' Levels, ITE, Polytechnic Diploma, or equivalent qualification.
• At least 1 year of relevant experience in marine administration, ship operations, or vessel management is preferred (prior experience in a similar maritime field is advantageous but not strictly mandatory).
• Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint).
• Capable of working independently with strong initiative, as well as collaborating effectively within a multicultural team.
• Good written and verbal communication skills for cross-functional maritime coordination.

Application Details

• Interested candidates are invited to email their detailed resume to: hr@mtmsm.com
• Only shortlisted candidates will be notified.