School Admin Staff (Project & Event Coordination) - ScienTec Consulting

Job Overview

ScienTec Consulting Pte Ltd is seeking an organized, proactive, and detail-oriented School Admin Staff member to support project tracking, branding, and event management initiatives within an educational institution based in Woodlands. Running on a contract basis from immediate start through March 2027, this role operates on a regular Monday-to-Friday office schedule (with staggered time arrangements) managing vendor coordination, procurement documentation, branding rollouts, and event execution.

Key Responsibilities

• Support project coordination and timeline tracking across multiple institutional initiatives, monitoring deliverables, progress updates, and project milestones.
• Liaise with external creative agencies, vendors, and internal departments to gather quotations, issue purchase orders (POs), coordinate deliverables, and process procurement documentation.
• Facilitate the production and rollout of institutional branding collateral, corporate templates, corporate gifts, and commemorative items.
• Track submissions requiring brand clearance and support brand enablement exercises with internal stakeholders.
• Assist in the planning and execution of institutional events, coordinating timelines, sponsorship deliverables, event logistics, merchandise, and collaterals.
• Provide on-site operational support during event days, handling coordination, real-time issue escalation, and post-event reporting.
• Develop presentation slide decks, consolidate analytical data for leadership updates, and maintain centralized project files.
• Monitor project budget utilization, summarize expenditure reports, and ensure systematic archiving of contracts, approvals, and artwork files.

Working Schedule & Contract Terms

• Working Hours: Monday to Thursday: 8:30 AM – 6:00 PM | Friday: 8:30 AM – 5:30 PM (Staggered Time arrangements).
• Contract Tenure: Immediate (ASAP) until March 2027.
• Location: Woodlands, Singapore.

Requirements & Qualifications

• Minimum Diploma in Communications, Marketing, Business Administration, or a related discipline.
• Minimum 1 year of relevant experience in event coordination, marketing administration, or project support.
• Proficiency in Microsoft Office Suite, specifically PowerPoint and Excel for reporting and slide creation.
• Strong interpersonal, vendor management, and written/verbal communication skills.
• Resourceful team player with solid organizational skills and attention to administrative deadlines.
• EA License No.: 11C5781 (Emily Loh Pui Yee - Outsourcing Team).